WorkViz: AI Automated Daily Reports Alleviate the Management Burden of Small and Medium-sized Enterprises

In a small office in Xi'an, the lights often stay on until the early hours of the morning. The sound of keyboard typing and the sketches on the whiteboard form a typical startup scene. Chen Xin, a post - 2000 entrepreneur who graduated in 2025, is leading several young companions to develop a system called "Zhixing WorkViz". They hope to use artificial intelligence to solve a seemingly trivial but long - standing problem that has troubled managers of small and medium - sized enterprises - daily reports.

Many people regard daily reports as a useless thing: employees spend twenty minutes writing them every day, while managers only take five seconds to glance at them. Both sides feel it's a waste of time. Chen Xin said that this "inefficient and ineffective" contradiction exists in almost every enterprise, and it is the starting point of his entrepreneurship.

Origin: Discovering the Management Black Hole from the "Daily Report Dilemma"

Chen Xin first realized the problem during an internship in college. There were more than a dozen people in the team, and they had to send daily reports in the WeChat group every night. Some people seriously summarized three or four hundred words, some casually copied and pasted old content, and some simply "slacked off" and wrote randomly. As a result, when the messages scrolled, the management simply couldn't read them all. "When the boss sees a bunch of text, he actually can't tell who really did something and who just reported a list of events," Chen Xin said. Later, when he led interns to work on a project himself, the situation was even worse: a half - hour meeting would take up half of the time just to check the daily reports. He realized that this was not a problem of individual enterprises, but a common black hole in the management efficiency of small and medium - sized enterprises. Some research data also confirmed his intuition: 78% of small and medium - sized enterprises still collect daily reports through WeChat groups or Excel spreadsheets, and managers spend an average of 27% of their working time checking the authenticity of the information. This is not only time - consuming but also prone to breeding distrust. "The original intention of daily reports was to keep everyone updated on the progress, but in the end, it became a kind of 'acting' for each other," Chen Xin said with a smile.

Product: AI - Generated Daily Reports and Efficiency Check - ups

The core logic of WorkViz is to let data "speak" for people automatically. The software will collect some behavioral data that best reflects the work status in the background, such as: the frequency of window switching, keyboard and mouse input, common software operations, and screen screenshots (blurred to avoid revealing sensitive information). These data are sent to the OCR and semantic models for processing at night, sorted into a daily report, and pushed to managers early the next morning.

In addition to the daily report, the system will also generate an "Efficiency Check - up Report". The report not only tells the boss "what was done today" but also provides trend analysis: whether the employees' concentration has declined, where the rework points are, and whether the collaboration is smooth.

In a pilot enterprise, the feedback from a project manager was very typical: "In the past, I had to spend half an hour collecting daily reports after work. Now, in the morning, I just click on WorkViz, and a single chart can show the progress of the whole group. It's clear at a glance who is behind and who is ahead."

Challenges: Reducing Costs and Eliminating Misunderstandings

Of course, entrepreneurship is never a smooth journey. Chen Xin and his team have encountered two major problems.

The first is cost. The cost of data processing by AI models is not low, especially for OCR and semantic understanding. If called in real - time on the cloud, it is almost unaffordable for small and medium - sized enterprises. The team's solution is to change from real - time to offline processing. The system only processes data uniformly at night, spreading the calculations to off - peak hours. As a result, the cost drops to less than 3 yuan per person per day, and can be as low as 1 yuan at the minimum.

The second is the perception. Many employees instinctively feel monitored when they hear about "behavior collection". Chen Xin is well aware that if this point is not explained clearly, the product will never be promoted. So they designed several "buffer mechanisms": the first is to store all data locally and transmit it through the internal network to avoid leakage; the second mechanism is to automatically blur the screenshots to remove private information; finally, there is a small icon that stays in the system tray, allowing employees to pause or check the recording status at any time. "We hope to convey the feeling that this is a tool to help everyone improve efficiency, not a monitoring tool," Chen Xin said. In the pilot project, many employees were initially resistant, but when they saw the daily reports being automatically generated and no longer had to write them themselves, their attitudes changed 180 degrees. Some people even said, "Finally, I don't have to make up daily reports. It's such a relief!"

Business Model: Low - cost SaaS, Easy to Implement

In terms of business model, the team chose the most practical approach: SaaS subscription, billed per person per day, with a minimum of 1 yuan per person per day.

This price is almost the same as a bottle of mineral water, but it can replace the dozens of minutes of trivial work of HR or project managers every day. Chen Xin explained, "We are not selling high - end AI, but a tool that people can immediately feel the value of." Compared with some management software on the market that costs dozens or even hundreds of yuan per person, the pricing of WorkViz is particularly "user - friendly". At a roadshow, a manufacturing boss took out his phone on the spot and said, "Give me 50 accounts to try first."

Currently, the team's target customer groups are mainly small and medium - sized software outsourcing companies, remote collaboration teams, and labor - intensive enterprises. These enterprises generally have a large number of people and complex tasks, high management costs, but limited budgets. They happen to have a strong demand for low - cost and high - efficiency tools.

Future: From Daily Reports to an Efficiency Operating System

In Chen Xin's vision, daily reports are just an entry point. In the next three to five years, WorkViz will gradually expand into an enterprise efficiency center.

This means that managers can not only see daily reports but also have real - time access to the execution profile of the team: who undertakes key tasks in the project, who is behind schedule, and which links are prone to rework. They can even use trend analysis to predict the risk of project delays in advance. "The ultimate goal is to help enterprises avoid detours and shorten the project cycle from six months to four months," Chen Xin said. "If we can help a 50 - person company save the cost of two employees, this product is worth it." He has even greater imagination for the future: when WorkViz is integrated with collaboration tools such as WeCom and DingTalk, it can become an "efficiency operating system". Employees no longer need to do repetitive mechanical work every day, and managers can make decisions based on data rather than intuition.

Entrepreneur's Voice: Not Seeking Fancy, Just Solving Problems

When talking about the original intention of entrepreneurship, Chen Xin's tone was very firm. "I don't want to create fancy things. We just targeted the most time - wasting part of the daily work and replaced it. Let the data speak for itself." For a newly graduated young man, starting a product from scratch is not an easy task. Tight funds, a shortage of manpower, and external doubts are all real problems. But Chen Xin believes that these are all thresholds that must be crossed. "My parents often advise me to find a stable job, but I believe that the real value of entrepreneurship lies in having the courage to solve the problems you see." He paused for a moment and then added with a smile, "Daily reports may seem insignificant, but they represent a change in the entire enterprise management mode. If we can build trust on facts, it's all worth it."