WPS 365 Upgrade: Truly Work with AI

After a two-year hiatus, WPS 365, a product under Kingsoft Office targeting enterprise and organizational users, has once again undergone a significant upgrade.

Today, single-point AI applications in the office scenario are not uncommon. However, what Kingsoft Office is concerned about is how to truly break down information silos with AI and use AI to integrate collaborative office work, which involves various segmented scenarios.

On November 25, 2025, at the WPS 365 AI Collaborative Office Conference, WPS 365 was officially upgraded to a global one-stop AI collaborative office platform. New products such as the WPS Lingxi Enterprise Edition, Team Space, and the "Qingzhou" engine were launched, and the two core AI capabilities of the intelligent document library and digital employees were deeply upgraded.

This strategic move marks the transformation of WPS 365 from a collaborative office software to an "enterprise brain" - it is no longer just software for processing documents, but an intelligent hub that can activate data, understand business, drive decision-making, and coordinate humans and AI.

01

From "human-to-human collaboration" to "human-AI cooperation"

"In the AI era, collaborative office software will become a 'container of knowledge', a 'carrier of digital employees', and a 'provider of capabilities and services'," pointed out Zhang Qingyuan, CEO of Kingsoft Office. The goal of WPS 365 is to help organizations build their own "enterprise brains".

The so-called "one-stop" does not simply mean piling up functions such as chat, documents, meetings, and emails. Instead, it means achieving full connectivity of scattered information within the organization through unified access, unified integration, unified data, and unified management and control.

Wang Dong, vice president of Kingsoft Office, emphasized: "The larger the organization and the more systems it has, the higher the 'information wall'. The core value of WPS 365 lies in aggregating structured and unstructured data scattered everywhere, enabling knowledge to be understood, called, and recreated by AI."

Behind this integration is a redefinition of the essence of collaborative office work. Traditional collaborative tools focus on "human-to-human communication", while WPS 365 advocates the concept of "new collaboration" - the in-depth collaboration between humans and the AI knowledge ecosystem.

Take the Digital Employee 2.0, one of the most breakthrough products in this upgrade, as an example. It is no longer a chatbot that can only answer fixed questions in the past, but a knowledge carrier with real "work capabilities".

According to Wang Dong, "Today's digital employees can see all authorized data and call all office interfaces, and their capabilities are approaching those of real human employees."

For example, if a user simply says in the chat window, "Help me book a meeting room for next Wednesday and organize the sales data of the last quarter", the digital employee will automatically break down the tasks, call the calendar, access the spreadsheet, and generate a summary without any manual intervention.

More importantly, WPS 365 provides a digital employee development platform, which supports enterprises to quickly build their own exclusive digital employees that meet their business needs based on methods such as MCP, workflows, and API plugins.

Whether it is handling personal affairs, coordinating team tasks, or even realizing seamless knowledge transfer through the "digital clone" of a departing employee, it is all possible.

"New collaboration" means that digital employees are no longer just a tool, but an individual capable of handling work, participating in the work and decision-making processes, and forming a new model of human-machine collaboration.

In essence, Kingsoft Office's competitiveness in helping enterprises build an "enterprise brain" is based on its more than 30 years of experience in document processing, as documents are the place with the highest knowledge density in an enterprise.

This "knowledge" in the form of documents naturally becomes the "knowledge" on the WPS 365 platform and is then organized by AI into a private knowledge system.

Wang Dong said that the office scenario basically consists of two parts: documents and communication. Most products on the market only serve the communication part, while our advantage in document processing can better facilitate "one-stop" office work.

Therefore, on the basis of a well-developed AI knowledge ecosystem, collaborative office work becomes smoother.

To effectively integrate the "knowledge" of various office products, WPS 365 has newly launched the "Team Space". It allows the creation of exclusive collaborative spaces around a single project or cross-departmental joint projects, automatically aggregating relevant messages, documents, spreadsheets, meeting minutes, and other content.

"Previously, a key project might involve dozens of WeChat groups, and documents were scattered in different network disks. It would take a new employee a week just to get familiar with the background," Wang Dong gave an example. "Now, all information is centralized in one space and will automatically be precipitated as exclusive enterprise knowledge. New members can not only view historical materials but also directly ask AI: 'Who is responsible for the technical solution of this module? What are the current bottlenecks?'"

This design greatly reduces the cost of knowledge acquisition and avoids the "knowledge gap" caused by personnel flow. More importantly, AI can conduct semantic understanding and reasoning based on the private data in the space, ensuring accurate and traceable answers and effectively avoiding the risk of "hallucinations".

02

Why do enterprises choose WPS 365?

In the collaborative office market with giants such as DingTalk, Feishu, and Enterprise WeChat, the answer Kingsoft Office gives for why enterprises should choose WPS 365 is security, controllability, and extreme cost-effectiveness.

For large government and enterprise customers in industries such as finance, energy, and high-end manufacturing, data security is an uncompromising bottom line. WPS 365 not only supports three deployment models: public cloud, private cloud, and hybrid cloud, but also has launched a self-developed, native Xinchuang engine - the "Qingzhou".

The "Qingzhou" is designed for the domestic environment and features non-stop upgrades, low-cost start-up, and low-cost operation and maintenance, with functions basically the same as the public network version.

Wang Dong gave an analogy: "It's like redesigning a small train for a farmhouse, rather than stuffing a high-speed train into it." This "customized on demand" architecture allows high-security units such as CSSC Marine Power and Xiaomi Xuanjie Chip to efficiently operate the AI office system in a private environment.

Taking Xiaomi as an example, the TR technical review in its chip R & D process originally took 30 days, relying on offline documents for page-by-page verification. After connecting to WPS 365, through online documents + AI review tools, the opinions and content are linked in real-time, and the cycle has been compressed to 7 days, with efficiency increased by 77%.

If security is the threshold, then price is the accelerator. WPS 365 has the most attractive pricing strategy in the industry - less than one-third of the industry average cost.

Simple calculation shows that the package of office collaboration tools composed of products such as Microsoft Office + Zoom + Adobe PDF costs about 5,700 yuan in total, while purchasing WPS 365 only requires less than 30% of that cost.

"In essence, this is a highly integrated and cost-controllable solution that replaces the office system composed of various high-priced and scattered foreign software, achieving'multiple values with one investment'," Wang Dong said.

More importantly, as more and more Chinese enterprises go global, cross-border collaboration has become a necessity. WPS 365 will launch an international version by the end of 2025, supporting cross-regional and cross-language integrated office work, and being compatible in format, consistent in interface, and interconnected with Microsoft 365.

"We developed these functions not to challenge Microsoft overseas, but to enable Chinese enterprises going global to work smoothly overseas," Wang Dong said.

This "customer-centric" and pragmatic strategy has continuously helped Kingsoft Office expand its customer base, from the central and state-owned enterprise market to private enterprises and local state-owned enterprises. For example, Kingsoft Office has added benchmark customers such as China Unicom, China Three Gorges Corporation, Baowu Steel, Jiangsu Bank, China UnionPay, and Qilu Pharmaceutical this year, further expanding its influence.

Data shows that more than 70% of the listed companies among the top 500 private enterprises in China in 2025 have chosen WPS 365 to improve quality and efficiency.

The market's recognition has been reflected in the performance. Since the revenue of WPS 365 was first disclosed at the end of 2024, this business has achieved high-speed growth for three consecutive quarters. The latest third-quarter report shows that the revenue of the WPS 365 business has increased by 71.61% year-on-year, contributing to a 25% year-on-year increase in the company's overall revenue and a 39% increase in net profit after deducting non-recurring gains and losses. WPS 365 has become the core engine driving the company's growth.

From a tool to a platform, from documents to an enterprise brain, WPS 365 is redefining the boundaries of "AI collaborative office". In this new era of AI and human cooperation, it may not be the only choice, but it is undoubtedly the answer that best understands Chinese organizations, attaches the most importance to data security, and offers the best cost-effectiveness.